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Standing Orders

Code of Conduct

All cadets are to follow the following Code of Conduct:

  1. I hereby agree to carry out my duties to the best of my ability, and to conform to these rules:
    1. I agree to respect the people around me, my environment, and the belongings of others;
    2. I agree to not purchase, sell, consume or distribute alcohol, narcotics, prohibited substances, drug-related paraphernalia, or pornographic material and to not take part in illegal gambling activities;
    3. I agree to not purchase, sell, or distribute tobacco products;
    4. I agree to not consume any prescription or non-prescription medications not specifically prescribed to me for a current health condition;
    5. I agree to not commit theft or to borrow the belongings of others without having been authorized to do so by the owner(s) of the belongings in question;
    6. I agree to not sell, barter, or steal any items belonging to the Department of National Defence or the government or a Cadet League or sponsor;
    7. I agree to conduct myself toward others following the values and direction of the Positive Social Relations for Youth programme;
    8. I agree to not fight with, shout at, or bully anyone;
    9. I agree to be loyal, honest, courageous, diligent, fair, and responsible;
    10. I agree to respect all rules and regulations and to report to my supervisors any breach of the rules of which I may be aware;
    11. I agree to conform to the approved cadet dress regulations;
    12. I agree to obey proper orders, directives, and instructions issued by persons in positions of authority; and
    13. I agree to do nothing that might endanger the immediate safety of other persons.
  2. I understand these rules apply to me when I am engaged in authorized cadet activities, in or out of uniform.
  3. I acknowledge that a breach of one or more of the aforementioned rules may result in administrative or disciplinary measures to include release from the cadet corps / squadron or training centre. I agree to obey these rules of conduct while enrolled as a cadet in this corps / squadron or attending a CSTC.

DRESS AND DEPORTMENT

DRESS

All members of the Squadron will adhere to the following Squadron Dress regulations;

  • All Cadets shall conform to the Air Cadet Dress Regulation, CATO 55-04, while in uniform;
  • All CIC Officers shall conform to the Canadian Forces Dress Regulation;
  • Under no circumstance shall civilian articles of clothing be worn with any part of an Air Cadet or CIC uniform; with the exception being that Cadets are permitted to wear civilian pattern winter outerwear;
  • All items of uniform are to be marked with the owner’s name;
  • All Civilian Instructors shall wear appropriate attire during Squadron training night and training activities;
  • Cadets not wearing their uniform properly or failure to meet the dress regulations, may result in remediation including the cadet being sent home.

The following is the order of dress for;

Cadets Cadet Instructors Officers Civilians
(Winter) Regular Training Night C-2 C-2 3C with ties Sqn Golf Shirt & Pants/Slacks
(Summer) Regular Training Night C-2B C-2A 3B Sqn Golf Shirt & Pants/Slacks
CO’s Parades C-1 C-1 3 (ribbons only) Business Attire

Each Cadet is to ensure that they are in possession of all items of uniform, and that each item fits correctly. If not, they are to contact the SupO, through the chain of command, and arrange for items to be replaced. All uniforms remain the property of the Squadron, and are to be returned when the Cadet leaves the unit.

UNACCEPTABLE CIVILIAN ATTIRE

From time to time Cadets are permitted to wear civilian clothing to Cadet activities. The following is a list of what is considered unacceptable, If there are any questions as to whether something is acceptable or not, please ask;

  • Sweatpants;
  • Fishnet stockings;
  • Shorts (except as authorized);
  • Cut off shirts or shorts (no bare midriffs or risk of exposure with normal body movement);
  • Tank tops/muscle shirts, or other top with straps (shoulders must be covered);
  • Hat (except for religious requirements or for outdoor protection)
  • Clothing that is torn, dirty, or in need of repair.

OUT OF UNIFORM

If any cadet cannot wear their uniform for any reason, they are expected to wear the following:

  • White shirt;
  • Black pants; and
  • A black tie (outside of Summer Dress periods).

This is the standard on any training night, training activity or any public appearances (i.e., parades, poppy drive, tagging etc.) unless otherwise instructed.

DEPORTMENT

All members of the Squadron including; Cadets, Civilian Instructors and CIC officers shall conduct themselves in a professional and responsible manner at all times.

  • Cadets and CIC officers while in uniform shall not chew gum, slouch, saunter, place hands in pockets, smoke, walk arm in arm or any similar deportment that detracts from a military bearing in the eyes of the public.
  • All Cadets, Officers and Civilian Instructors are expected to show the proper courtesies to others;
  • All Officers and Warrant Officers will be addressed by both their rank and surname; i.e. “Warrant Officer Jones”, or by Sir/Ma’am;
  • All other Cadets will be addressed by rank and surname.

Saluting

Cadets in uniform with headdress will salute all Commissioned Officers of the Canadian Armed Forces wherever and whenever they are recognized, whether the Officers are in uniform or not. The only exception to this rule is as detailed below when in the LHQ hallways.

When passing OCdts, CIs, or NCMs of a Senior Rank to themselves cadets will check their arms.

Parade square

Saluting of Commissioned Officers will take place on the Parade Square at all times.

LHQ hallways

Saluting will not be required by cadets when passing a Commissioned Officer in the LHQ hallways. Instead, the cadet will “check” their arms to their side and acknowledge the Officer with a “Sir” or “Ma’am’, as appropriate.

If a cadet specifically approaches a Commissioned Officer in order to speak to them within the LHQ hallways, the cadet will salute prior to addressing the Officer.

Rooms and offices

Cadets will salute at the entrance to any room or office they are entering when a Commissioned Officer is present in that room in order to request permission to enter from the Officer.

National Flag

Cadets are encouraged to salute the National Flag in the LHQ parking lot as they pass by it on the way in or out of the building.

SQUADRON POLICY

SMOKING

Under no circumstances shall Cadets smoke or be in the possession of tobacco products.

All staff, including civilian instructors and CIC Officers, shall not smoke in front of the Squadron or any other Squadron’s Cadets.

ALCOHOL

No Cadet shall consume or be in the possession of alcoholic beverages or be intoxicated during Squadron activities.

No Squadron staff member, including civilian instructors and CIC Officers, shall consume or be in possession of alcoholic beverages, or be intoxicated while performing their duties as a CI or CIC Officer.

DRUGS

No member of the Squadron, including Cadets, civilian instructors and CIC Officers, shall be under the influence of or be in possession of any illegal drugs of any sort.

Squadron Commanding Officer shall immediately notify proper local authorities of any breech of this policy.

HARASSMENT

Under no circumstance shall members of the Squadron, including Cadets, civilian instructors and CIC Officers, exhibit conduct that offends, demeans, belittles or humiliates another person.

CATO 13-24 Harassment Prevention and Resolution shall be adhered to at all times.

ABUSE

Under no circumstance shall members of the Squadron, including Cadets, civilian instructors and CIC Officers, abuse or be abused by another person, whether that be emotionally, physically, verbally or sexually.

CATO 13-24 Harassment Prevention and Resolution shall be adhered to at all times.

FRATERNIZATION

CIC Officers, Civilians and Cadets shall not openly display acts of affection while at a Squadron activity.

ELECTRONIC COMMUNICATION AND SOCIAL MEDIA POLICIES

The primary means of communication between adult staff members and cadets will be electronically via various platforms including the likes of email and social media. The following guidelines dictate the best practices for electronic communication.

  1. All formal communication taking place through email will be conducted professionally and where appropriate, include the adult staff members signature block including rank and position.
  2. Adult staff members are prohibited from personal online correspondence with cadets, including via email or social media (e.g. Facebook, Instagram, Snapchat, etc.) The primary means of official online communication between Adult Staff members and cadets should be via email.
    • It is directed that adult staff members will not have cadets in their social media “friends” lists, family relationships notwithstanding.
    • All communication taking place through electronic means will be conducted professionally and will exclude personal opinions and bias.
    • The use of Squadron social media pages (e.g. a Facebook group) will be restricted to content specifically relating to the Canadian Cadet Movement and the cadets within our squadron.

ATTENDANCE

All Squadron Cadets must maintain a minimum 70% attendance rate throughout the Cadet training year. NCMs are expected to maintain a minimum of 80% attendance.

Any Cadet who is absent for three or more training nights in a row shall be SOS (Stuck off Strength) and recovery action for uniform undertaken.

It is the responsibility of the individual Cadet to inform the Squadron via the Squadron website of his/her reason(s) for being absent from a Squadron training night or compulsory training activity.

Attendance figures will be used to decide participation on certain tours, and trips, as well as eligibility for Squadron awards.

CATO 13-30 Cadets Excused Absence from LHQ Training outlines the eligibility for and requirements of an excused extended absence from the Squadron.

HIGH SCHOOL VOLUNTEER HOURS

It is the Cadets’ responsibility to record their own hours and present them in a letter detailing the event that was participated in and how many hours they are to receive.

This form should be provided by the school for the cadet to complete. It will be signed by the staff once the information is cross-checked with Squadron records.

LETTERS OF REFERENCE

If any Cadet wishes to have a letter of reference written by an Officer or Staff Member for school or employment purposes which represents the Squadron, please don’t hesitate to ask. The letter must be approved by the CO / DCO after verification of an acceptable attendance record by the ADMO.

  • The Cadet must provide the following information and details:
  • Length of time with the Squadron;
  • Summer Training completed;
  • Any other accomplishment or recognition received within or outside of the Cadet program.

HEALTH CARDS

Cadets MUST have their Provincial Health Cards in their possession at all Cadet Training nights, activities and functions.

Failure to do so may result in the Cadet being sent home from the activity.

Promotion criteria

Promotion in rank is merit based and recognizes cadets for their proficiency within the training program. Cadets are assessed by their Level Officers on the following leadership attributes in addition to the listed promotion criteria. Promotions are not automatically given based on time in rank.

Leadership attributes

Level Officers take the following leadership attributes into considered when recommending whether or not a Cadet should be promoted:

  • Dress and deportment;
  • Conduct, discipline, and attitude;
  • Participation;
  • Response to direction;
  • Ability to interact positively and comfortably with others;
  • Ability to make sound judgements regarding their own actions;
  • Willingness to accept responsibility;
  • Ability to solve problems effectively;
  • Ability to communicate effectively;
  • Ability to set a positive example for others; and
  • Initiative.

Promotion criteria

Promotion to any rank must follow the following three criteria:

  • Ensure that all cadets who receive a rank promotion possess the same basic qualifications / similar experience;
  • Ensure that merit and the successful completion of sqn training serve as the common standard on which all cadets are evaluated; and
  • Ensure that every cadet is given the same opportunity to advance.

Leading Air Cadet (LAC)

  • Participate in the first year of proficiency level training program for a minimum period of five months
  • Be recommended by the appropriate Level Officer

Corporal (Cpl)

  • Hold the rank of LAC
  • Successfully complete Proficiency Level One
  • Participate in the Cadet Fitness Assessment
  • Be recommended by the appropriate Level Officer

Flight Corporal (FCpl)

  • Completed at least six months of service at the rank of Cpl
  • Have successfully completed Proficiency Level Two
  • Participate in the Cadet Fitness Assessment
  • Be recommended by the appropriate Level Officer

Sergeant (Sgt)

  • Completed at least six months of service at the rank of FCpl
  • Have successfully completed Proficiency Level Three
  • Achieved a minimum of “completed without difficulty” in PO 303 (Leadership)
  • Participate in the Cadet Fitness Assessment
  • Be recommended by the appropriate Level Officer

Flight Sergeant (FSgt)

  • Completed at least six months of service at the rank of Sgt
  • Have successfully completed Proficiency Level Four
  • Achieved a minimum of “completed without difficulty” in PO 403 (Leadership)
  • Participate in the Cadet Fitness Assessment
  • Be recommended by the appropriate Level Officer

Warrant Officer Second Class (WO2)

  • Completed at least six months of service at the rank of FSgt; and
  • Achieved a minimum of “completed without difficulty” in PO 503 (Leadership)
  • Participate in the Cadet Fitness Assessment
  • Be recommended by the appropriate Level Officer
  • Be identified as a successful candidate through the merit review board process

Warrant Officer First Class (WO1)

  • Completed at least six months of service at the rank of WO2
  • Be recommended by the appropriate Level Officer
  • Be identified as a successful candidate through the merit review board process

Promotion criteria follows the national standard – CATO 13-02: Merit-Based Cadet Rank Promotions.

Squadron Awards

In order to recognize the achievements of 540 Squadron Cadets, a number of awards are presented to deserving Cadets.

These awards may be presented during the following venues: Squadron’s Annual Ceremonial Review (ACR), Dress Rehearsal (DR) or during the Post Annual Celebration (PAC);

Top Fund Raising Cadet

Presented by the Squadron Support Committee to the Cadet who has most diligently participated and excelled in fund raising events. Presented at DR or PAC.

Top Junior Band Member

Presented to the Cadet who has shown consistent interest and significant improvement in band throughout the training year. Presented at DR or PAC.

Best Dressed Award (Top Deportment Award)

Presented to the Cadet who has consistently exceeded uniform, dress standards, bearing, and attitude and set an example of excellence. Presented at DR or PAC

Richard Fahey Trophy for Most Improved Cadet

Presented to the cadet who has demonstrated significant improvement in dress, bearing and deportment. Presented at DR or PAC unless the Fahey family is present at the annual review in which case it will be awarded at the ACR.

Major Brierley Enthusiasm Award

Awarded to the NCM who has demonstrated effusive enthusiasm and drive throughout the training year. Presented at DR or PAC

Squadron Warrant Officer’s Award

Presented to the Cadet in recognition of potential and significant achievements both personally and with the other Squadron members. Presented at DR or PAC

Top Level One Award

Awarded to the cadet who displays the highest level of motivation and enthusiasm within the level. Criteria includes; attendance, attitude and class participation. Presented at DR or PAC

Top Level Two Award

Awarded to the cadet who displays the highest level of motivation and enthusiasm within the level. Criteria includes; attendance, attitude and class participation. Presented at DR or PAC

Top Level Three Award

Awarded to the cadet who displays the highest level of motivation and enthusiasm within the level. Criteria includes; attendance, attitude and class participation. Presented at DR or PAC

Top Level Four Award

Awarded to the cadet who displays the highest level of motivation and enthusiasm within the level. Criteria includes; attendance, attitude and class participation. Presented at DR or PAC

Top Level Five Award

Awarded to the cadet who displays the highest level of motivation and enthusiasm within the level. Criteria includes; attendance, attitude and class participation. Presented at DR or PAC

Drill Team without Arms Award

Awarded to the Drill Team member who shows true dedication and success on the team. Presented at DR or PAC

Drill Team with Arms Award

Awarded to the Drill Team member who shows true dedication and success on the team. Presented at DR or PAC

Top Flight

Awarded to the Squadron’s Top Flight. Presented at DR or PAC

Top Senior Band Cadet

Presented to the Cadet who has demonstrated a high level of musical ability, as well as leadership skills, and dedication to all band members. Presented at the ACR

Giselle Muench Award for Best First Year Cadet

Presented to the Cadet who has demonstrated excellence in optional/mandatory training, academics, community activities, and fundraising. Presented at the ACR

Major John Scott Junior NCM Award

Presented to the Corporal/Flight Corporal or Sergeant who has demonstrated significant personal development and consideration for others. Presented at the ACR

Commanding Officer’s Trophy

Awarded to the Cadet who has demonstrated excellence in all aspects of the Cadet training programme as determined by the Commanding Officer. Presented at the ACR

Royal Canadian Legion Medal of Excellence

Awarded to the cadet whose individual endeavours of a citizenship nature meet or enhance the aims and objectives of the cadet organization Awarded in accordance with CATO 13-16 Annex E. Presented at the ACR

Lord Strathcona Medal

Awarded to the cadet in recognition of exemplary performance in physical and military training Awarded in accordance with CATO 13-16 Annex D. Presented at the ACR

Honour Roll

Awarded to the Squadron’s Warrant Officer First Class in recognition of exemplary performance in a command position. Presented at the ACR

FIRE DRILL

The following procedures apply when Fire Drill are conducted.

  • If fire or smoke is detected FIRE, FIRE, FIRE will be yelled.
  • Smoke/Fire alarm to be pulled
  • All personnel will exit the building to the nearest exit. If on the second floor stairwells to be used.
  • Once outside, all personnel will meet in the parking lot in front of the school by Rebecca St. and form up.
  • Attendance/Head count will be taken immediately. ADMO to ensure that an accurate attendance is taken every night in order to confirm that all personnel are accounted for.

In case of a real fire, no one will re-enter the school unless approved to do so by the fire department. In case of a Fire Drill, no one will re-enter the building unless approved by the Duty Officer.

Fire Drills will be conducted randomly for training purposes.